Practical Environmental Solutions, P.C.Practical Environmental Solutions, P.C.
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Anticipated Project Schedule and Sequence:

An underground oil tank can be removed in a single day, but to complete all of the required reports and to receive Trust Fund reimbursement may take up to a year.  This does not mean that a property transaction must be postponed until the project is completed.  However, the buyer and the seller should understand the typical project schedule to ensure that their needs will be met. Our Fast Track Assessment may help speed up this process to some degree.

To complete a contaminated oil tank project is a long drawn process mostly because we must wait on responses from the State at several points during the project before we can complete the next phase of work.  We can be in a hurry, but the State may not be.  PES's goal is to complete our portion of the project as efficiently as possible to minimize delays in receiving Trust Fund Reimbursement. 

Please remember that all steps described below do not have to be complete before a property is sold. 



Preparation and Planning

*Day One

*Day Two

*Remove tank

*Excavation of contaminated soil
Report leak to State Agency

Property Transfer (Sale/closing)

Most property transactions occur within a few weeks after the tank has been removed and reported to the State.  This limits the buyer's liability, because they do not "buy" the tank attached to the property and the seller "reports" their responsibility to the State.  The seller will remain responsible to complete the below listed items as applicable to their site (even after the property sale).  

Week 1

Excavation Status Letter sent to client.

Week 3

Invoice for Tank Removal sent to client.

Week 5

Submit 20 Day Report to State (copy sent to client)
Prepare Trust Fund Application for client signature.

Week 8

State directs additional work (if necessary)
Trust Fund Application submitted to State (copy sent to client)

*Month 3 or 4

*Install and sample monitoring well
*Conduct a receptor survey of the area surrounding your site
Submit Initial Abatement Action Report (Excavation detail) to State
(Copy sent to client)

Month 5

Submit the Limited Site Assessment Report (120 days)
(Well results and receptor survey results) (Copy sent to client)
Trust Fund Application Approved

Month 6

Prepare and submit the Trust Fund Claim 1 to State (copy sent to client)
State may direct additional work to close out your incident

Month 7

Complete and submit a pre-approval to conduct additional required work required by the State

Month 8

Complete the Notice of Residual Petroleum

*Month 9

Anticipated Arrival of Trust Fund Check (Claim 1)
Complete Public Notice
*Abandon Monitoring Well
Incident Officially Closed by State (No further action letter).

Month 10

Complete and submit Trust Fund Claim 2 to State (copy sent to client)

Month 13

Anticipated Arrival of Trust Fund Check (Claim 2)

* indicates work conducted on site.   

Disclaimer:  This schedule is to be used only as a general guide of what tasks are anticipated and the projected completion time of the tasks.  The exact timing of many of the items on this list depends on many factors including State review times which are completely dependent on the State project managers.

This scheduled is for a typical home heating oil tank project.  All items listed here may not apply to your site.  However, most sites will progress at least through the LSA (month 5) and the payment of Claim 1 (month 9).